Free membership management software for sports clubs
Simplify your club admin with SportMember
Manage members, payments, and activities — all in one easy-to-use platform.
SportMember offers free membership management software that makes running a sports club simpler, faster, and fully digital.
Every club needs to store and maintain member data. But what’s the best way to do it — and how do you stay GDPR-compliant?
With SportMember, your club gets a secure, cloud-based membership database that connects to your app, calendar, and communication system.
The best membership management software – what makes SportMember different?
Unlike basic spreadsheets or offline systems, SportMember is a complete digital solution for clubs. It combines member registration, payment collection, scheduling, and messaging in one integrated platform — accessible via desktop and mobile app.
You can track who’s paid, who’s active, and who’s available for matches — all in one dashboard.
Main advantages:
- Free to use for small and medium clubs
- Cloud-based access from any device
- GDPR-compliant data storage
- Integrated with attendance and activity tracking
- Built-in communication tools
Try sportmember for free - Create profile
A free membership database for your club
Most clubs don’t have a big software budget — which is why many still use Excel.
With SportMember, you get professional membership management software for free, including tools for:
- Full integration with the club’s app
- Automatic notifications and reminders
- Activity and event management
- Team line-ups and rosters
The free version covers everything you need to stay organised — no hidden costs, no setup fees.
Key benefits for your club and coaches
1. Multiple admin access
Give each coach or team leader access to their own team database while the club retains full control.
This decentralised approach means coaches can update players, move members between teams, and manage contact details themselves.
2. Members manage their own data
Each member, parent, or player can log in and update their own information — address, phone number, emergency contact, etc.
That keeps the database accurate without manual admin work.
3. Instant communication
Send messages instantly through the membership system — by email, push notification, or SMS.
Whether you’re announcing a schedule change or a last-minute cancellation, you can reach everyone at once, directly from SportMember.
4. Less work – more time for sport
Forget messy spreadsheets and manual updates.
New members can register through online forms, and existing members can be invited by link.
That saves time and keeps everything connected — registration, attendance, and payments all in one place.
A great tool for coaches and teams
For coaches, SportMember becomes an indispensable membership management app.
You no longer need to store contacts on your phone — communication, line-ups, and availability are all handled digitally.
Through the app, you can:
- Send messages to players and parents
- Track attendance and participation
- Record performance statistics
- View team availability in real time
Everything syncs automatically between the web and mobile app, ensuring no information gets lost.
How to get started with SportMember
Setting up your club takes just a few minutes:
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Click Create Profile at the top of this page
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Choose Create Club
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Import your existing member list or start fresh
Our support team can help you migrate data, create membership fees, and even connect your website.
Setup can be completed within a single day — faster than most clubs expect.
Once members receive their welcome email, they simply click the link, add their details, and they’re ready to go.
FAQ: Membership Management Software for Sports Clubs
What is membership management software?
Membership management software helps sports clubs store, track, and update member data, payments, and activity information in one central system.
SportMember makes this process fully digital and accessible via web and mobile app.
What is the best membership management software for sports clubs?
The best software combines member databases, communication, and payments in one platform.
SportMember is one of the best free options available, offering all these features without extra cost.
Is SportMember’s membership software really free?
Yes. The basic membership management features — including registration, communication, and attendance tracking — are completely free to use.
Clubs can upgrade to premium plans for advanced tools like website hosting or payment processing.
How do members update their own details?
Each member has a personal login to update contact details or profile information.
Changes are instantly reflected in the club’s database, keeping all records up to date automatically.
How does SportMember save time for coaches?
Coaches can handle team communication, attendance, and line-ups from one app.
Instead of manually tracking availability, everything syncs automatically, saving hours of admin time every week.